ConnectCarolina: Enterprise Resource Planning

Here are some tips for using the new online campus directory which launched July 20:

Search:

• You do not have to log-in to use the search functionality.
• You can search for a name using either the search box or you can choose to populate additional fields for an advanced search. These two search types will appear as a general Search tab or an Advanced search tab.
• Search results will appear in two forms – as a List (the typical default view when multiple results match the search criteria) and as a single Details result (the typical default view when only one result is presented). From the List view, a user may select a name to view the Details for that entry.
• While the campus directory search features will be available to the public in a guest view in the portal, users who wish to access full directory features, for example obtain a large quantity of names for viewing, printing, or downloading, will be required to log in using a University Onyen/password.

Preferred Name:

• Employees who had a preferred name in the old directory will need to go into the new directory and put that preferred name in again. For example, if your name is Candace but everyone knows you as Candy, you will need to log-in to the directory and type Candy in the preferred name field of your Update Account Information screen. If your name is Jonathan David Smith, but everyone knows you as Dave, you will need to log-in to the directory and type Dave in the preferred name field of your Update Account Information screen
• Preferred names for students were moved to the new system; students should not have to make any changes to the preferred name field.

Addresses. Several address fields are available to students and employees, as noted below:

• For employees, a Home address (or permanent residence) and Business address (UNC work address) are required but remain editable on the Update Account screen, while a Mailing and second Business address are optional and fully editable. [Note: Addresses will no longer be linked to an employee’s specific position number(s) in the new directory profile; the Business and Business2 address fields will be the only work address allowable moving forward.]
• For students, a Home address (or permanent residence) is required and is editable on the Update Account screen; a Campus address will be displayed for those students residing in on-campus housing; a Mailing address is optional and editable for students living off-campus but not at their Home address; and a Business address will be populated for students who are employed by the University.

Phone Numbers. Individuals may provide several types of phone numbers as part of their directory profile, as noted below:

• For employees, a Home phone number (for permanent residence) is required and can be edited but not deleted on the Update Account screen. Additional phone number types, all of which are optional and fully editable, include Local, Cell, Business, Pager and Fax.
• For students, a Home phone number (for permanent residence) is required and can be edited but not deleted, while a Local phone number is optional and editable for students wishing to identify a contact number at their local address. Additional phone number types - Cell and Business (for students also employed by the University) – are optional and fully editable.
• For both students and employees, the Alert Carolina phone number is editable on the Update Account screen, and will continue to be available

Position Information.

• While employees of the University will not see their employment or position information appear on the Update Account screen, position data will appear within the results of a directory search for employees. If employees need to make changes to their position information (title, department, etc.), they must contact the human resources facilitator or representative within their department.

Having trouble? Call the ITRC Help Desk at 962.HELP.